General Rules

Retro World Series Rules

Eligibility

  1. The Retro World Series (RWS) is open to anyone of any age.
  2. Participants under the age of 18 must have a parent or guardian submit a release of liability form prior to participation.
  3. Participants may register for one or more of the competitions.

Entries

  1. All Main Event tournament entry applications must be submitted online at the Retro World Series website. Entries by telephone, mail or facsimile will not be accepted. No on-site tournament registration will be permitted. Players may register on-site for Satellite Tournaments.
  2. Parents/guardians are required to complete the entry form on behalf of participants that are under the age of 18.
  3. Only one entry may be filed per participant or team. The RWS officials reserve the right to disqualify any player if more than one entry is submitted for that player.
  4. Entries will be limited to 256 participants in each Main Event tournament, and will be accepted on a first-come, first-served basis.
  5. Entry applications must be received no later than 11:59 P.M. CDT on the date ten (10) days prior to the Main Event.
  6. Late applications will be automatically rejected. Exceptions may be made due to tournament withdrawals.
  7. The time limit for entries means time of receipt to the RWS website, not the time entry is transmitted to website. Entries should be submitted early to allow ample time for delay or error in transmission. The risk of delay or error in transmission lies solely with the entrant and the RWS website will have no liability with respect to any such delay or error and the consequences there from, including rejection of the entry.
  8. Entry fee will be $26 per participant in each Main Event tournament. Entries into each Satellite tournament are free of charge.

Procedures

  1. Tournament Day Check-In
    • Players/teams are asked to check-in at least 30 minutes prior to their scheduled group play/match.
    • Players/teams that arrive 10 minutes or more after the time of their scheduled match will have that match forfeited.
  2. Starting The Game
    • Console and game must be left on at all times unless otherwise ordered by referees.
    • Any change to game/console settings is prohibited.
  3. Team/Player Selection & Coin Toss
    • A manual coin-flip by a tournament official/referee will precede each match.
  4. Score Keeping
    • A scorecard will be provided to players/teams for each match.
    • The winning player/team must submit the scorecard after the completion of the game with the recorded final score to the tournament booth.
  5. Equipment Use
    • Players will be provided with all necessary equipment for game play. Players/teams are prohibited from using their own equipment.
    • In case of equipment malfunction, please call Time, pause the game, and ask for assistance from a referee.
    • If malfunction (e.g. controller needs to be replaced) does not affect status of the game, then the game will resume normally.
    • If game play is unable to resume normally and occurs during the first half, games will be replayed from the beginning.
    • If game play is unable to resume normally and occurs during the second half, a second, first half will be played and the score will be added with the first, first half to determine the winner.
    • If the game was uncompetitive or the equipment malfunctioned due to human error, the tournament organizers reserve the right to declare a winner without replaying any portion of the game.

Code of Conduct

  1. Sportsmanship
    • Players are asked to minimize profanity and trash talking and respect opponents, especially since minors are welcome to participate and attend.
    • Equipment is expected to be treated with equal respect.
    • Scorecards must be recorded accurately for keeping statistics and determining winners.
    • Excessive profanity/insults/verbal abuse, physical confrontations, cheating on scorecards, or abuse of equipment (e.g. banging or tossing controllers) will result in immediate ejection from the tournament, forfeiture of all matches, and potential ban from future tournaments.
    • All disputes will be decided by tournament officials or referees, unless one or more of them is participating in the disputed match.
  2. Spectators
    • Friends, family, media and other visitors are welcome and encouraged to attend.
    • Spectators are asked to display courteous behavior.
    • Spectators may watch from behind the playing area but may be asked to disperse if overcrowding occurs, as players/teams must be afforded appropriate space for matches.
    • Spectators who violate the rules of sportsmanship provided above will be asked to leave or be ejected from the premises.
  3. Withdrawals
    • It is an entrant’s responsibility to immediately take action to withdraw from the tournament should circumstances arise which would not enable a player to compete. Good sportsmanship and the RWS Rules dictate that a person should never enter a tournament they do not intend to finish.

Withdrawing from the Main Event:

  • Prior to Entry Deadline: If entries have not yet closed, a player may withdraw by going to the RWS’ Contact Page. Enter in the Subject Line “Withdrawal”. You will need your PayPal Transaction ID from your original registration to withdraw.
  • After Entry Deadline: Withdrawals will not be accepted once the entry deadline has passed. The entrant will be entered into the Main Event and automatically defaulted of all matches.
  • Refunds: Refunds will only be authorized if the entrant withdraws prior to the entry deadline. Additionally, if an entrant has previously paid an entry fee and is not accepted into the tournament, the entrant is entitled to a refund